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1. Invoices and Payments
*Posting of all invoices and payments onto Sun accounting system in the correct account code
*Preparation of a BACS payment runs for authorisation online
*Check with the bank if payments are complete.
*Preparation of a international payment
*Prepare remittance advice to supplier
*Making sure that invoices are correctly addressed for VAT purposes - (obtain VAT invoices where necessary).
*Dealing with invoice queries.
*Paying in cheques at Bank.
*Filing invoices and correspondence to the correct companies.
*The maintenance of a systematic filing system.
*The maintenance of chequebooks and paying in books.
*Distribute the company credit card statement to staff on a monthly basis.
3. Accounts preparation
*Posting of all bank accounts onto Sun accounting system.
*Review direct debits and enter on to Sun accounting system.
*Statement Reconciliations to the Purchase Ledger.
*Reconcile the Creditors on a monthly basis and resolve any discrepancies.
*Recharge invoices to intercompany.
*Raising sales invoice for authorisation and update the relevant spreadsheets.
*Posting all sale invoices onto Sun accounting system.
*Reconcile the Debtor on a monthly basis and resolve any discrepancies.
*Import all staff personal expenses claims onto Sun accounting system.
*Analyse various statements, including Barclaycard and John Lewis to indicate the nature of the expenditure and the VAT. (For items where VAT invoices are attached and correctly addressed - if not obtain a copy of the invoice).
*Import all Company Credit Cards to Sun accounting system.
*On a monthly basis reconcile the company credit cards.
*Maintain and update cashbooks on a weekly basis.
4. Ad - hoc queries
*The resolving of ad-hoc queries and preparation of spreadsheets.
5. Petty Cash
*Covering petty cash when colleague is absence.
6. Sun Posting
*Posting of accounting journals onto Sun system once prepared by financial controllers.
*Reconciliation of control accounts on Sun.
*Allocation all Sun accounts codes.
7. Receptionist Cover
*Covering reception when receptionist is on lunch and is not in the office this involve the following:
- Answering the main telephone.
- Greeting guests when coming for meeting.
- Signing for couriers and send out couriers.
- Setting up and refreshing board rooms for meeting.
Goodman Masson is acting as an Employment Business in relation to this vacancy.
Goodman Masson is an equal opportunities employer.