Head of Finance
Role Summary/Purpose of the Post
The post holder is responsible for providing effective, high quality management of all financial tasks and services for Malvern College and its associated Prep School, The Downs Malvern and will have immediate line management responsibility for all finance staff.
- To manage the financial accounting systems for the College and Trading Subsidiaries.
- To manage the College’s cash flow, daily banking and relationship with our bank.
- To monitor and ensure the College’s compliance with the requirements of our loan agreements with the bank.
- To ensure the College’s compliance in all matters relating to VAT, corporation tax and benefits in kind, liaising with the College’s professional advisors where required.
- To liaise with all budget holders on matters relating to budgets, income and expenditure.
- To liaise with parents on matters relating to fees and payment of fees.
- To administer the invoicing systems and all debt collection.
- To oversee all month end and year end procedures for all ledgers, including payroll.
- To administer the financial aspects of bursary awards.
- To assess bursary applications for submission to the Bursary Committee
- To monitor expenditure on major projects and other capital works.
- To undertake cost savings projects as required and to identify and recommend opportunities for improved cost control.
- To ensure that effective internal financial control procedures are maintained within the Department and in all of the College’s financial affairs.
- To be Company Secretary to the College’s trading subsidiaries.
- To ensure financial control of College trips.
- To administer the payroll and purchase ledgers and associated payments to all parties including HMRC and pension scheme providers.
- To manage the annual budgeting process, including capex budget, in particular by collating budget holder requests.
- To assist the Bursar in the development and maintenance of the College’s Financial Policies.
- To provide analysis of fixed assets and calculate depreciation.
- To prepare the Department for the annual audit and liaise with the appointed Auditors prior to and during the annual audit.
- To prepare the annual accounts for the College, The Downs Malvern and all subsidiary companies.
- To produce and report on the College’s monthly Management Accounts to the Management Board and to provide assistance to the Bursar in their design and development.
- To produce the monthly debtor reports.
- To produce any other management information as requested by the Bursar, including for Council Meetings.
- To work with the HR Manager and Bursar in the recruitment and appointment of suitably experienced and qualified finance and payroll staff.
- To appraise finance staff.
- To manage the induction, training and ongoing development of the finance team ensuring succession planning and progression of staff is delivered.
- To hold regular department meetings and to keep staff informed of school wide news and developments.
- To administer the College’s obligations for Business Rates, utilities and Council Tax and to liaise with the School’s professional advisors and maintenance team in this regard.
- In conjunction with the ICT Manager, to oversee manage all photocopying, postal and other administrative contracts as requested by the Bursar.
- To manage the College’s relationship with its catering contractor and to oversee the performance of the Caterer.
- To attend meetings of the School Management Team, the Management Board, Audit Committees, Catering Committee, Support Staff Department Heads meetings and other meetings as directed by the Bursar.
- To co-ordinate the archiving and destruction of sensitive and confidential historical data.
- To ensure compliance with the Data Protection Act / GDPR in matters relating to the Finance Department.
- To keep up to date with technical accounting and taxation developments.
In accordance with the provisions of the Health and Safety at Work Act 1974 (as amended) and the Management of Health and Safety at Work Regulations 1999 (as amended) you must take reasonable care not to endanger yourself or other persons whilst at work. You must co-operate with the College to enable it to comply with its legal duties for Health and Safety.
Malvern College is committed to safeguarding and promoting the welfare of its pupils and expects all employees to share this commitment. Employees must, at all times, have regard to the need to safeguard and promote the welfare of children in line with the provisions of the Children Act 2004 (as amended) and Keeping Children Safe in Education (as amended) and be fully aware of, and understand, the duties and responsibilities that apply to their role in relation to these requirements. All employees must attend appropriate training in accordance with College and local Safeguarding Board stipulations.
It should be noted that the above list of duties and responsibilities is not necessarily a complete statement of the duties of the post. It is intended to give an overall view of the position and should be taken as guidance only
Hours and Benefits:
35 hours per week (Monday to Friday)
5 weeks holiday
Contributory pension scheme with Scottish Widows(successful candidate will be auto enrolled after successfully completing 3 months service).
Death in Service Insurance cover and Personal Accident Insurance cover
Generous membership terms (family and personal) for the College’s Sports Complex